General assignment writers tackle what editors term the easy assignments; the ones they can readily off load to just about anyone. Ronnie Wendt is not one of those writers. Though she writes about a variety of topics, ranging from meetings and events to supply chain and logistics, aviation and law enforcement, editors refer to her as their go-to writer for their tough assignments, the ones they long to do but do not have the time for. The article below, written for Wisconsin Meetings, covers online privacy and the new GDPR law with depth and clarity then shares how meeting planners can take steps to ensure their compliance.
Meeting planners utilize many different collection tools—from registration systems and mobile apps to surveys, social media and lead capture tools—to gather and analyze information on attendees. Planners also collect personal information such as attendee names, contact details, employment data, gender, disabilities and dietary preferences. GDPR seeks to address the way organizations deal with personal data to ensure they do so in a transparent and secure way.
Planners often do things that put organizations at risk; things like using pre-ticked consent boxes on registration forms and apps and not having the proper processes in place to manage attendee consent. Or, sharing delegate lists through unsecure spreadsheets with venues, speakers and other attendees, as well as not paying attention to the information freelancers and temp staff can access, or even leaving unattended registration lists lying around.